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    Event driven filings

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    4. Event driven filings
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    An Event-driven Filing refers to an entity’s obligations to notify the Registrar of certain changes / events that occur with regards to the registered entities.It is important for an ADGM registered entity to gain an understanding of what events trigger filing requirements and the obligations in order to avoid substantial fines.






    If the Partnership A notification must be filed to the Registration Authority By filing a The fee is Failure to file the notice on time will result to a fine of
    change its partnership name before using the new name Change Entity Name form. USD 100. N/A
    change its trade name or wish to have a trade name, before using the new trade name Add/Change Trade Name form. N/A N/A
    amend its Partnership Agreement, as soon as practicable Maintain Accounting Reference Date USD 100 N/A
    change its accounting reference date, as soon as practicable Maintain Accounting Reference Date N/A N/A
    approve to change its busines activities, before conducting the activities Apply for Licensed Activities Variation form.
    		 USD 100 (additiona fees may apply) N/A
    change its Registered Office Address and/or mailing address, as soon as practicable Maintain Registered Office Address Details form USD 100 N/A
    is a Limited Liabiliby Partnership and it changed the location of the partnership's records, within 14 days Maintain Location of Partnership Records form USD 100 • Register of members/ shareholders - USD150
    • Register of debenture holders - USD5,000
    • Instruments creating charges - USD300
    appoint and/or cease an Authorized Signatories, as soon as practicable Appointment and/or Cessation of Authorized Signatories form USD 100 N/A
    update the details of the Authorized Signatories, as soon as practicable Maintain Authorized Signatories Details form USD 100 N/A
    is a Limited Liabiliby Partnership and would appointed and/or ceased its member, within 14 days Appointment and/or Cessation of Member form USD 100 USD 150
    is a Limited Liabiliby Partnership and would appointed to update the details of its member, within 14 days Maintain Member Details form. USD 100 USD 150
    appoint and/or cease its partners, as soon as practicable Appointment and/or Cessation of Partners form USD 100 N/A
    update the details of the partners, as soon as practicable Maintain Partners Details form USD 100 N/A
    add and/or remove its ultimate beneficial owners, within 15 days Appointment and/or Cessation of Beneficial Owners form. USD 100 Up to USD15,000
    update the details of its ultimate beneficial owners, within 15 days Maintain Details of Beneficial Owners USD 100 Up to USD15,000
    register a charge, within 21 days Application to Register a Charge USD 300 N/A
    is a Branch and would like to change its partnership name, before using the new name Change Entity Name form. USD 100. N/A
    is a Branch and would like to change its trade name or wish to have a trade name, before using the new trade name Add/Change Trade Name form. N/A N/A
    is a Branch and its parent partnership, amended its Partnership Agreement, as soon as practicable Maintain Partnership Agreement form. USD 100 N/A
    is a Branch and would like to change its accounting reference date, as soon as practicable Maintain Accounting Reference Date USD 100 N/A
    is a Branch and approve to change its busines activities, before conducting the activities Apply for Licensed Activities Variation form. USD 100 (additiona fees may apply) N/A
    is a Branch and would like to change its Registered Office Address and/or mailing address, as soon as practicable Maintain Registered Office Address Details form USD 100 N/A
    is a Branch and would like to appoint and/or cease an Authorized Signatories, as soon as practicable Appointment and/or Cessation of Authorized Signatories form USD 100 N/A
    is a Branch and would like to update the details of its Authorized Signatories, as soon as practicable Maintain Authorized Signatories Details form USD 100 N/A
    is a Branch and the parent partnership appointed and/or ceased its members/partners, as soon as practicable Appointment and/or Cessation of Partners form USD 100 N/A
    is a Branch and the parent partnership update the details of its members/partners, as soon as practicable Maintain Partners Details form USD 100 N/A
    is a Branch and would like to add and/or remove its ultimate beneficial owners, within 15 days Appointment and/or Cessation of Beneficial Owners form. USD 100 Up to USD15,000
    is a Branch and would like to update the details of its ultimate beneficial owners, within 15 days Maintain Details of Beneficial Owners USD 100 Up to USD15,000
    is a Branch and would like to register a charge, within 21 days Application to Register a Charge USD 300 N/A




    If the Foundation A notification must be filed to the Registration Authority By filing a The fee is Failure to file the notice on time will result to a fine of
    change its foundation name, before using the new name Change Entity Name form. USD 100. N/A
    amend its foundation charter, within 14 days Amendment of Charter form. USD 100 USD 300
    amend its foundation by-laws, as soon as practicable
    		 Maintain Foundation by-laws form. USD 100 N/A
    change its accounting reference date, as soon as practicable Maintain Accounting Reference Date
    		 N/A N/A
    change its Registered Office Address or mailing address, as soon as practicable
    		 Maintain Registered Office Address Details form USD 100 N/A
    appoint and/or cease an Authorized Signatories, as soon as practicable
    		 Appointment and/or Cessation of Authorized Signatories form USD 100 N/A
    update the details of the Authorized Signatorie, as soon as practicable Maintain Authorized Signatories Details form USD 100 N/A
    appoint and/or cease its foundation members (Council Members, Guardian, Designee, Beneficiaries, Registered Agent), within 14 days Appointment and/or Cessation of Members form. USD 100 USD 300
    Update the details of its foundation members (Council Members, Guardian, Designee, Beneficiaries, Registered Agent), within 14 days Maintain Members Details form. USD 100 USD 300
    add and/or remove its ultimate beneficial owners, within 15 days Appointment and/or Cessation of Beneficial Owners form. USD 100 Up to USD15,000
    update the details of its ultimate beneficial owners, within 15 days Maintain Details of Beneficial Owners form. USD 100 Up to USD15,000




    If the Company A notification must be filed to the Registration Authority By filing a The fee is Failure to file the notice on time will result to a fine of
    change its company name, before using the new name Change Entity Name form. USD 100. N/A
    change its trade name or wish to have a trade name, before using the new trade name Add/Change Trade Name form. N/A N/A
    amend its Articles of Association, within 14 days Maintain Articles of Association form. USD 100 USD 300
    change its accounting reference date, as soon as practicable Maintain Accounting Reference Date N/A N/A
    approve to change its busines activities, before conducting the activities Apply for Licensed Activities Variation form. USD 100 (additiona fees may apply) N/A
    change its Registered Office Address and/or mailing address, as soon as practicable Maintain Registered Office Address Details form USD 100 N/A
    change the location of the companys records, within 14 days Maintain Location of Company Records form USD 100 • Register of members/ shareholders - USD150
    • Register of Directors residential addresses - USD150
    • Register of Secretaries - USD300
    • Directors service contracts - USD150
    • Directors indemnities - USD300
    • Records of resolutions - USD150
    • Contracts relating to the purchase of own shares USD300
    • Documents relating to redemption or purchase of own shares out of capital by private company - USD25,000
    • Register of debenture holders - USD5,000
    • Report to members of the outcome of an investigation by the public company into interests in its shares - USD300
    • Register of interests in shares disclosed to a public company - USD300
    • Instruments creating charges - USD300
    appoint and/or cease an Authorized Signatories, as soon as practicable Appointment and/or Cessation of Authorized Signatories form USD 100 N/A
    update the details of the Authorized Signatories, as soon as practicable Maintain Authorized Signatories Details form USD 100 N/A
    appoint and/or cease its directors, within 14 days Appointment and/or Cessation of Directors form USD 100 USD 150
    update the details of its directors, within 14 days Maintain Directors Details form USD 100 USD 150
    appoint and/or cease its secretary, within 14 days Appointment and/or Cessation of Secretary form USD 100 USD 300
    update the details of its Secretary, within 14 days Maintain Secretary Details form USD 100 USD 150
    is a Private Limited by Guarantee and would like to appoint and/or cease its member, as soon as practicable Appointment and/or Cessation of Member form USD 100 N/A
    is a Private Limited by Guarantee and would like to update the details of its member, as soon as practicable Maintain Member Details form. USD 100 N/A
    increase the amount of its authorised share capital, as soon as practicable Increase Authorised Share Capital form. USD 100 N/A
    approve an allotment of shares, within one month Allotment, Transfer and Maintain Shareholders/Cell Members/Non-Cell Members form. USD 100 USD 300
    approve a transfer of shares, as soon as practicable Allotment, Transfer and Maintain Shareholders/Cell Members/Non-Cell Members form. USD 100 N/A
    update the details of its Shareholders, as soon as practicable Allotment, Transfer and Maintain Shareholders/Cell Members/Non-Cell Members form. USD 100 N/A
    approve a creation of new class of shares, within one month Add A New Class Of Shares form. N/A USD 300
    approve a consolidation or subdivision of its shares, within one month Consolidation/Subdivision Of Shares form. N/A USD 300
    approve a purchase of its own shares, within one month Purchase of Own Shares form. USD 100 USD 300
    update the details of its share class , within one month Maintain Share Class Details form. USD 100 USD 300
    reduction of its share capital, within 14 days Reduction of Share Capital form. USD 100 Up to USD15,000
    is a Cell Company and would like to add and/or remove a cell, as soon as practicable Add/Removed/Maintain Cells form. N/A N/A
    is a Cell Company and would like to update the details a cell, as soon as practicable Add/Removed/Maintain Cells form. N/A N/A
    is a Cell Company and would like to update the details of its Cell or Non-Cell Members, as soon as practicable Allotment, Transfer and Maintain Shareholders/Cell Members/Non-Cell Members form. USD 100 N/A
    add and/or remove its ultimate beneficial owners, within 15 days Appointment and/or Cessation of Beneficial Owners form. USD 100 Up to USD15,000
    update the details of its ultimate beneficial owners, within 15 days Maintain Details of Beneficial Owners USD 100 Up to USD15,000
    approve its re-registration from a Private Company Limited By Shares (LTD) To Public Company Limited By Shares (PLC), as soon as practicable Re-Registration of Private Company Limited By Shares (Ltd) To Public Company Limited By Shares (Plc USD 1,500 N/A
    approve its re-registration from Private Company Limited By Shares (LTD) To Private Company Unlimited With Shares, as soon as practicable Re-Registration of Private Company Limited By Shares (Ltd) To Private Company Unlimited With Shares USD 1,500 N/A
    approve its re-registration from Private Company Limited By Shares (Ltd) To Private Company Unlimited Without Shares, as soon as practicable Re-Registration of Private Company Limited By Shares (Ltd) To Private Company Unlimited Without Shares USD 1,500 N/A
    approve its re-registration from Restricted Scope Company (Rsc) To Private Company Limited By Shares (Ltd), as soon as practicable Re-Registration of Restricted Scope Company (Rsc) To Private Company Limited By Shares (Ltd) USD 1,500 N/A
    approve its re-registration from Public Company Limited By Shares (Plc) To Private Company Limited By Shares (Ltd) as soon as practicable Re-Registration of Public Company Limited By Shares (Plc) To Private Company Limited By Shares (Ltd) USD 1,500 N/A
    Approve its re-registration from Public Company Limited By Shares (Plc) To Private Company Unlimited With Shares (Ltd), as soon as practicable Re-Registration of Public Company Limited By Shares (Plc) To Private Company Unlimited With Shares (Ltd) USD 1,500 N/A
    Register a charge within 21 days Application to Register a Charge USD 300 N/A
    is a Branch and would like to change its company name, before using the new name Change Entity Name form. USD 100. N/A
    is a Branch and would like to change its trade name or wish to have a trade name, before using the new trade name Add/Change Trade Name form. N/A N/A
    is a Branch and its parent company amended its Articles of Association, as soon as practicable Maintain Articles of Association form. USD 100 N/A
    is a Branch and would like to change its accounting reference date, as soon as practicable Maintain Accounting Reference Date USD 100 N/A
    is a Branch and approve to change its busines activities, before conducting the activities Apply for Licensed Activities Variation form. USD 100 (additiona fees may apply) N/A
    is a Branch and change its Registered Office Address and/or mailing address, as soon as practicable Maintain Registered Office Address Details form USD 100 N/A
    is a Branch and would like to appoint and/or cease its Authorized Signatories, as soon as practicable Appointment and/or Cessation of Authorized Signatories form USD 100 N/A
    is a Branch and would like to update the details of its Authorized Signatories, as soon as practicable Maintain Authorized Signatories Details form USD 100 N/A
    is a Branch and its parent company appointed and/or ceased its directors, as soon as practicable Appointment and/or Cessation of Directors form USD 100 N/A
    is a Branch and its parent company update the details of its directors, as soon as practicable Maintain Directors Details form USD 100 N/A
    is a Branch and its parent company appointed and/or ceased its secretary, as soon as practicable Appointment and/or Cessation of Secretary form USD 100 N/A
    is a Branch and its parent company update the details of its Secretary, as soon as practicable Maintain Secretary Details form USD 100 N/A
    is a Branch and would like to add and/or remove its ultimate beneficial owners, within 15 days Appointment and/or Cessation of Beneficial Owners form. USD 100 Up to USD15,000
    is a Branch and would like to update the details of its ultimate beneficial owners within 15 days Maintain Details of Beneficial Owners USD 100 Up to USD15,000
    is a Branch and would like to Register a charge, within 21 days Application to Register a Charge USD 300 N/A

    All filings can be lodged via the Online Registry Solution.

    Guidance & Templates


    Guidance

    The Guidance published in this page has been written to guide registered companies in ADGM in relation to some of the filing obligations under the ADGM Companies Regulations, ADGM Commercial Licensing Regulations and ADGM Beneficial Ownership and Control Regulations. This is only a guide and should be read together with the company’s articles of association and relevant legislation, in particular, ADGM Companies Regulations, ADGM Commercial Licensing Regulations and any other relevant regulations and enabling rules. This Guidance only refers to the procedures that need to be completed in relation to the RA. It does not cover other requirements as set out in the relevant legislation (which includes contact with the ADGM Financial Services Regulatory Authority, the courts and other internal obligations that a company will need to carry out). Further advice from a specialist professional may be required. Any information stated in the Guidance is subject to change without prior notice.

    Quick Guide – Event Driven Filings - Company

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    Quick Guide – Event Driven Filings – Company - Branch

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    Quick Guide – Event Driven Filings – Partnership

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    Quick Guide – Event Driven Filings – Partnership – Branch

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    Quick Guide – Event Driven Filings – Foundation

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    Guidance – Corporate Services

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    Templates

    Majority of the notices filed by the company to the RA are supported by a minutes or resolutions (e.g., by Directors or Shareholders). Listed below are the templates prepared by the RA. These templates are solely for reference only and does not explicitly denote the company’s procedure in approving the corporate actions. The company are free to use and amend the content of it to cater its requirements. It will also necessary, that the company checks its company’s articles and the relevant Regulations to see whether and what alternatives are permitted.

    Accounts & Auditors

    Addresses

    Articles of Association

    Authorised Signatories

    Business Activities

    Directors

    Name & Trade Name

    Notice of Error & Lodged Documents

    Secretary

    Shares & Shareholders

    Ultimate Beneficial Owners

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